FleetOS is the command center for trucks, trailers, and equipment — scan receipts, track repairs on a kanban board, see spend analytics, and ask an AI assistant anything. Everything syncs to your Google Drive and Sheets.
Six months later, nobody remembers which truck was repaired, when it happened, what it cost, or where the receipt went. Fleet OS makes sure you never have that conversation again.
You upload the document as-is. Fleet OS renames it, sorts it by truck and job, and drops it exactly where it belongs.
Not just file storage. FleetOS gives you the operational tools to run maintenance day-to-day — then keeps every record backed up in your own Google account.
Dashboard
Fleet overview at a glance
June spend
$18,420
12 assets · 3 open · 2 due soon
12
Assets
3
Open
2
Due
847
Records
Fleet
Every asset, one profile
Freightliner Cascadia
1004 · Truck
Great Dane Reefer
T-201 · Trailer
Toyota 8FGU25
FL-03 · Forklift
Maintenance
Kanban board + full history
Radiator repair
1004 · $2,840
DOT inspection
1012 · $185
Brake service
1007 · $1,120
Oil change
1001 · $389
Tire replacement
1003 · $2,100
Analytics
Spend you can act on
Truck 1004 leads spend at $4,280 YTD
Files
Browse your Drive in-app
Due soon
Never miss PM again
Oil change
Jul 2 · 4,200 mi
DOT inspection
Jul 8
PM service
Jul 12 · 98,000 mi
Annual inspection
Jul 15
The assistant doesn't just search — it reads receipts, proposes maintenance entries, adds equipment from cab cards, and answers questions about your entire fleet history.
Ask anything
Fleet history, costs, vendors, due dates
Upload & create
Drop receipts or cab cards — AI proposes records
Log by voice
"Log oil change for 1007 today" — done
FleetOS Assistant
Ask, upload, or create records
Upload receipts to log maintenance for truck 1004
Snap or drop in any receipt, invoice, inspection report, or repair document.
Vendor, date, equipment, cost, type, and description are pulled out and pre-filled.
The log updates, the file is renamed and sorted into the right Drive folder.
Fleet owners
“Where did that $3k repair go?”
See spend by truck, month, and vendor — without opening a spreadsheet.
Shop managers
“Is the radiator job still open?”
Kanban board for Open, In Progress, and Closed — with receipts attached.
Office & admin
“Another pile of receipts on my desk.”
Snap a photo, AI fills the form, file lands in the right Drive folder.
Drivers & techs
“I don’t have time for paperwork.”
One-tap scan from mobile. Record saved before they leave the bay.
Natural language search from anywhere in the app — maintenance history, equipment, receipts, vendors. Type a question, get structured answers with costs and links.
Google Drive
Auto-sorted folders per asset
Google Sheets
Live maintenance log
AI extraction
Receipts, invoices, cab cards
Natural language
Search & assistant queries
FleetOS is the interface — Google Drive and Sheets are where your data actually lives. Export, share, or walk away anytime.
Google Drive
Receipts, invoices & docs
Google Sheets
Maintenance log & records
Your Google account
You control access
Receipts and documents live in your Drive. Maintenance records sync to your Sheets. Revoke FleetOS access anytime — your files stay put.
Every repair, inspection, invoice, and receipt — one searchable timeline per truck, trailer, or piece of equipment.
Owners, managers, technicians, and office staff all work from the same live records — no duplicate spreadsheets.
Free to start. Connect Google Drive when you're ready. Your first receipt becomes a tracked maintenance record in under a minute.